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Checking submission documents: what is the application still missing?

Piloti lays the document list from your state’s building code next to your submission package and shows, item by item, what is there and what is missing. Every gap becomes an open point in the project.

In short

Piloti’s Einreichcheck compares your submission package with the documents your state’s building code and regulations require for this procedure, and records each item with its citation as present, missing or not applicable. Before you file, you know the package is complete; whatever is missing becomes a task in the project.

Try it with a real questionChecked: September 2026

What Piloti delivers

A check table, one row per document
With status, location and result, and a count per status at the top. Nothing is “probably included”: the open points are the work list, not a footnote.
The procedure as a sequence
Submission, hearing, permit, completion as numbered stages, with the step your project is at marked as soon as the conversation knows it.
Authority and office kept apart
What the law requires and what your office requires, in two groups, each with its own source.
A checklist for the team
On request Piloti writes the open points as a checklist into the project, with versions and approval, and as a Word file to download.

Why a checklist from the drawer is not enough

Which documents the authority requires is set in the state’s building code and its regulations. Nine states, nine lists, and not every project needs the same procedure: building application, building notice, deviation and completion notice are different packages, and the state decides which one your project needs.

The most expensive way to look complete is a remembered Vienna list applied to a Lower Austrian project. Every item seems to be there, except the one required there.

And then there is what your office requires on top, such as an internal sign-off. That is not in the building code but in your office archive, and it belongs in its own rows.

How Piloti works through the question

  1. 01

    Pin down procedure and state

    If the project records the state, Piloti works under it and names it. If not, that is the one question. Then the procedure: building application or building notice, deviation or completion.

  2. 02

    Take the list from the law

    Piloti takes the required documents from the state’s building code and regulations in RIS, not from memory. What your office requires on top comes from the office archive and stands in its own rows.

  3. 03

    Compare

    Each required item is held against the project documents: present with its location, missing, or not applicable with the clause that makes it unnecessary. Names stay those of the provision. What it calls “Lageplan” is called Lageplan in the answer too.

  4. 04

    Turn open points into work

    What is missing becomes an open point in the project memory, and “Klären” turns one of them into its own task. You can hand over the whole check as a task with a deadline: “Mach den Einreichcheck bis Freitag.”

What Piloti needs from you

  • The state, and the procedure if you already know it.
  • The type of project: new build, extension, conversion, change of use.
  • The documents you already have: drawings, building description, certificates, consents, as PDF, Word, Excel or a whole folder.
  • If there is one: your office’s submission checklist in the office archive.

Good to know

The Einreichcheck establishes that the package is complete; whether the design meets the requirements is checked by the ways of working for building class, fire safety and plot rules. What an authority asks for in practice beyond the law, Piloti includes once your office has recorded it in the archive. Signature and responsibility for the submission stay with the responsible planner.

Questions

Which documents do I need for a building permit submission?

It depends on the state and the procedure: the building code and its regulations set what must accompany a building application or a building notice. Submission drawings, site plan and building description are almost always part of it, but the binding list is in state law. Piloti takes it for your state from RIS and compares it with your package.

Does the Einreichcheck tell me whether my project can be approved?

No. It checks whether the documents are complete. Whether the design meets the requirements is a separate question, which Piloti works through with the ways of working for building class, fire safety, plot rules and the other guidelines.

Can Piloti repeat the check regularly?

Yes. You hand it over as a task with a deadline or schedule it to recur, for example with “prüf das jeden Montag”. The task runs under your name and with your permissions.

What is the difference between a building application and a building notice?

Both are procedures under the state’s building code, but for different projects and with different documents. Which project needs which procedure is set by each state, and terms and thresholds differ. Piloti names your state’s provision before it draws up the list.

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